Legislation
West Bengal Societies Registration Act Memorandum of Association of
- Name of the society shall be: "Alumni Association of National Institute for the Orthopaedically Handicapped, Kolkata", here in after referred to as "AANIOH".
- The Registered office of the society shall be situated : The Registered Office of the Association shall be NIOH Campus, National Institute for the Orthopaedically Handicapped, B T Road, Bonhooghly, Kolkata-700090, West Bengal, India.
- The object for which the society is established are :
- To systematically uplift the image and status of the Institute, both nationally and internationally.
- To contribute towards the welfare of the alumni.
- To provide a forum to establish a link between the alumni, staff and students of the Institute.
- To Institute prizes and scholarships, and render financial aid to deserving students of the Institute.
- To keep the alumni abreast of scientific and technological developments of national and international importance.
- To help the Institute to organize national and international seminars/ congresses/ workshops conferences/symposia on selected topics to strengthen/share the knowledge base of students/alumni.
The functions and objects of the society shall always remain restricted within the meaning of the section 4 (2) of the West Bengal society registration act 1961 irrespective of any object mentioned in the present document in agreement or oppose to the said section before commencing the activities of the society necessary approval / permission will be obtained from the govt or the other appropriate or concerned authorities as and when required.
The income and properties of the society whatsoever derived or obtained shall be applied solely towards the promotion of the object of the society and no portion thereof shall be paid to or divided amongst any of it's members by way of profits. - The name, address and description of the member of the governing body:
Name & Address Description Mr. Hironmoy Sil
60D/1A, Dr.S. C. Banerjee Road, Kolkata - 700 010
Ph - 9830022224, 9830036863, Email - hironmoysil10@gmail.comPresident Mr. DEBASHIS GHOSH
72/35 Green park, Kolkata-700090
Ph - 9433135846, Email - debasishghosh.com@gmail.com
Vice President Dr. P. K. Lenka
Dept. of Rehab Engineering
N.I.O.H, B. T Road, Bonhooghly, Kolkata - 700 090
Ph - 7890338683, Email - lenka_pk@yahoo.co.inSecretary Mr. Bibhuti Sarkar
Dept. of Physiotherapy
N.I.O.H, B. T Road, Bonhooghly, Kolkata - 700 090
Ph - 9903475972, Email - sarkarb1@rediffmail.comTreasurer Mr. NABIN DAS
Jagacha , GIP Colony, Howrah - 711321
Ph - 09830368526, Email - nabindaspt93@gmail.comE. C Member Mrs. Eva Snehlata Kujur
Dept. of Occupational Therapy
N.I.O.H, B. T Road, Bonhooghly, Kolkata - 700 090
Ph - 8100094614, Email - lec-ot3@nioh.inE. C Member Mr. Dharambir Kumar
NIOH, B T Road, Bonhooghly, Kolkata-90
Ph - 9454035861, Email - dharampo@gmail.comE. C Member Mr. Milan Samanta
NIOH, B T Road, Bonhooghly, Kolkata-90
Ph - 9830216543E. C Members E. C Members - we, several persons whose names, addresses and occupations are hereunto subscribed are desirous of being formed into an association in pursuance of this memorandum of association
WITNESSES:
Witness to the above signatures,
Signature
Signature
Name: Dr. Ameed Equabel Name: Mr. T.K Kusari
Asst Director, Training, Institute Ex-Estate Officer, Institute
Occupation:
Occupation:
Date:
Date:
THE WEST BENGAL SOCIETIES REGISTRATION ACT, 1961 REGULATION OF
Unless the context otherwise requires words and expressions contained in these Regulations shall beat the same meaning as in the W.B. Societies Regulation Act, 1961 or any statutory modification thereof.
MEMBERSHIP
Admission:
- The signatories to the Memorandum of Associations & the office bearers of the Governing Body of the society shall be first members of the Society.
- The Governing Body may admit to membership any person of any caste, creed or sex who has attained the age of 18 years and agreed in writing to be bound by the Memorandum of Association and regulations of the Society and who in the opinion of the Governing Body will be interested in advancement of the objects of the Society
Be it noted here that the power to admit members is the sole and absolute power of the Governing Body and the Governing Body may refuse to admit any person as a member without assigning any reason therefore.
Types of Members:
- Honorary members:
Any person, whose connection with the society is deemed to be useful, may with the consent of such person be elected as honorary member of the society. Such members shall not, however, be eligible to be member of the Governing Body nor shall be entitled to vote in any meeting. - Ordinary member:
Any person, qualified to be member and paying prescribed ordinary membership fee may be admitted as ordinary members of the Society. - Cessation of membership:
Any member shall cease to be a member � (a) on the acceptance of his resignation from membership, (b) on his becoming insane or insolvent, (c) on his conviction of any offence in connection with the formation, promotion, management or conduct of affair of society or a body corporate or of any offence involving moral turpitude. - Register of members:
The society shall maintain a register of members containing the name, addresses and their occupation, the date of admission and of cessation of membership. The register will be kept open for inspection of the members of society on requisition. All entries required to be made therein shall be entered within a period of 15 days. - Rights and Obligation of members:
Any ordinary members of the society has the right (a) to elect and to be elected in any election of the society; (b) to submit suggestion for discussion to the governing body and subcommittee on any mater relating to society; (c) to inspect the accounts and the proceedings of the meetings of the society on appointment with the secretary; (d) to pay his subscription within the prescribed time. Defaulting members shall not be allowed to take part or vote in a meeting. Members shall have one vote each. - Expulsion and removal:
Frequent action of any member, if found by the governing body is detrimental to the interest and is in violation of the rules and regulation of the society, he may be after due enquiry, censored, suspended or expelled from the membership by the governing body. In that case, the governing body shall 1st serve the member concern with a show cause showing therein the charges framed and ask him to submit this statement of defence within a month. On receipt of the explanation, the governing body shall have the power to take a suitable action against the delinquent member after allowing him to defend his case. If no reply to the show cause notice is received within a month, the governing body may take an ex part decision.
For any act of expulsion or termination no such member shall be entitle to prefer any claim for compensation or damage even if proved on subsequent date that such act of expulsion or termination was wrongful and / or unlawful.
GOVERNING BODY
Composition, election / appointment , resignation / removal, terms of office:
There shall be a governing body consisting of not less than 7 members. The office bearer of G.B. shall comprise of president, vice-president, secretary, assistant secretary, treasurer and other committee members. The office bearer and other committee members shall be elected at the A.G.M.
The resignation and removal of the G.B. members shall be dealt with as has been prescribed as in the case of other members noted herein before.
The terms of office of the G.B. shall ordinarily by 1 year, unless it is dissolve / terminated early under unforeseen circumstances. After election, the old governing body will continue to function till the new body takes over charge which shall under no circumstances be more than 30 days from the date of election.
Meeting:
A meeting of governing body shall be held at least once in 3 months at such place, date and time, as he president or the secretary may determine. Any 4 members of the governing body may requisition the meeting and secretary shall summon the same within 7 days and failing which the president on the requisitionist may do so provided no business other than specified in the notice shall be transected at such meeting.
Notice and Quorum:
7 days notice of the meeting specifying the place, time and the general nature of business to be transacted shall be given to every member of the Governing body. Emergency meeting may be called on 24 hours notice. 1/3rd members personally present shall constitute a quorum for the meeting and if a quorum is not present within 30 minutes of time, members present shall adjourn the meeting.
Procedure of the meeting:
The president or in his absence the Vice-President shall preside over all meetings of the Governing body and in their absence members present shall elect a chairman of the meeting. All questions before the meeting will be decided by a majority of votes, each member having one vote. The president or the chairman shall have second or casting vote in addition to his own vote in case of equality of votes.
Power and Duties of the Governing Body:
The Governing body shall have general power of supervision and conduct over all the affairs of the society and in particular shall discharge the following duties:
- To appoint sub-committee with such power and duties as may be considered necessary or expedient.
- To accept donation, gift, subscription, movable or immovable property for the objects of the society.
- To sell, lease, mortgage or otherwise dispose of and deal with all or any part of the property of the society
- To keep proper accounts of the society and open bank account in the name of the society in one or more banks.
- To co-opt not more than two members to the Governing Body.
- To appoint a person or persons on payment to assist the secy./ Treasurer in the maintenance of accounts etc.
- To conduct any other business not specified herein for the attainment of the object of the society provided such business is not repugnant to such object.
- Society can acquired property both movable and immovable property for the use of the society.
SAFE CUSTODY OF PROPERTIES
- The Governing Body shall be responsible for the safe custody of the funds, properties and assets of the society.
- The funds of the society shall be kept in banks/post offices/ mutual funds and be invested in any securities specified under Sec. 20 of the Indian Trust Act, 1882.
BOOKS OF ACCOUNT & INSPECTION
The books of account and other statutory shall be kept at the at the registered office and shall be open to inspection of the members at such time and place as the Governing Body directs on a written request made by any member.
ACCOUNTING MEMBER
The accounting year of the society shall be from 1st day of April of each year to 31st day of March of the following year.
GENERAL MEETING
Annual General Meeting
Notice: The secretary shall annually call the Annual General Meeting as per provisions of W. B. S. R. Act 1961 given at least 14 day�s notice to all members. The notice shall contain the place date, day and time of the meeting.
Agenda : The business to transacted at the A.G.M. shall be :
- to confirm the minutes of the last A. G. M. and special general meeting if any,
- to adopt with or without modification the report of the working of the society for the previous year;
- to pass audited accounts of the society for the previous year ended;
- to appoint qualified auditor or Auditors;
- to transact such other business as may be fixed by the Governing Body;
- to transact such other business as may be brought forward by giving 14 days previous notice from any member;
- to conduct general election.
Quorum of the meeting:
1/3 rd members personally present at the commencement of the meeting shall constitute the quorum.
Manner and Method of Voting:
The Chairman of the meeting shall decide the manner and method of voting at outset of the meeting.
Special General meeting:
A special General Meeting may convened by the Governing Body at any time in view of urgency of the matter. At least 7 days notice shall be given to every member for special general meeting.
Members may request the Governing Body for special General Meeting by placing a requisition signed by 2/3 rd of total members. In that case the Governing Body shall convene a special general meeting within a month from the receipt of such notice. In default by the Governing Body, the requisitionists shall hold such meeting provided no business other than those specified in the notice shall be transacted.
Extra-ordinary general meeting:
The Governing Body may direct to convene an Extra-ordinary general meeting for consideration of addition, alteration or amendment of the memorandum/regulations, of the society. 7 days notice along with the proposed draft of change shall be sent to members before meeting. The resolution for change, amendment etc. of the Memorandum and Regulation be carried out it accepted by the members present at the meeting.
DUTIES OF OFFICE BEARERS
President:
He shall
- preside over all meetings of the society
- take all disciplinary action such as removal, dismissals etc, in consultation with governing body
- advise the secretary in any matter requiring urgent attention
- call emergency meeting.
Vice President:
In absence of the president, he shall perform all the duties of the president.
Secretary: He shall
- convene all meetings of the society
- maintain minute books of all meetings
- issue general circular and notices
- receive all application for membership which shall be placed before governing body
- sign on behalf of society all receipts for all sums received as subscriptions etc.
- sign and give pay order on all bills for payment
- get the accounts of the society by a chartered accountant
- ensure compliance with statutory requirements
- transact all other business subject to the direction of governing body
Asst. Secretary:br /> In absence of secretary the Assist. Secretary shall perform all his duties
Treasurer: He shall
- collect and receive all sorts of subscription, donation and deposits of money and grant receipts thereof
- maintain and keep cash book and such other accounts as are necessary
- operate bank account jointly either with the secretary or the president
- prepare the budget in consultation with the secretary for consideration of governing body.
MAINTAINANCE AND AUDIT OF ACCOUNTS
The society shall maintain books of accounts as required under sec 15(1) (a), (b) of the act. The accounts shall be audited by a duly qualified auditors as stated in sec 15 (2) of the act.
SUIT AND LEGAL PROCEEDINGS
All suits and legal proceedings by or against the society shall be in the name of the Secretary or such person as shall be appointed by the Committee.
ALETRATION OF MEMORANDUM AND REGULATIONS
The memorandum and regulations may be altered, modified, rescinded or added to by special resolution passed by 3/4th members in a general meeting called for the purpose.
The governing body shall have powers to make, alter, modify or rescind such regulations as may be considered necessary in the interest of smooth functioning of the society.
DISSOLUTION OF SOCIETY
Subject to the provision of sections 24 & 27 of the West Bengal societies Registration Act 1961 or any statutory modifications therefore, the society may be dissolved by a resolution to that effect passed by 3/4th members of the society at a general meeting. The said meeting shall also decide the manner of disbursement of the funds and assets of the Association, if any, after dissolution.
After dissolution the funds and Assets of the society will be transferred to a society duly registered having same aims and objectives
We, the undersigned members of the governing body of the society, do hereby certify that the above is a true copy of the Regulations of society.
Signatures of 3 members of Governing body
1.
2.
3.
Dated day of 20
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